Update README.md

README.md

@@ -8,7 +8,8 @@ references, and associated materials.
 1. To fulfill funding and REF requirements and for long-term archival, all papers and
    tech reports should be deposited into
    [Imperial Spiral](http://spiral.imperial.ac.uk/) within THREE MONTHS OF ACCEPTANCE. Do this now, so you don't
-   forget and email Teresa with a copy of the accepted submission so that she can add it on the news section of the website.
+   forget. Once this is done, email Teresa with a copy of the accepted submission so that she can publish the details  
+   of the acceptance in the news section of the website.
 
 2. Create a BibTeX record for the publication in
    the [publications.bib](publications.bib) file. Post-publication, records can
@@ -39,6 +40,8 @@ Fields:
 * **url**: This field should **not** contain a duplicate of the doi. It
   generally only used to link to the publisher's version if the publisher does
   not also issue a DOI.
+* **month**: Add the exact date of the conference as publication date. 
+  This will keep the file hidden until the actual publication date.
 * **file**: This field is added automatically by the JabRef reference manager,
   it is ignored by the website. It is mostly useful as a quick check in the
   JabRef user interface that all publications have an associated file. See next